Documenting our documentation is new for us all. Let's start simple!
First you need to decide if you make a documentation of your whole museum or if you split it into different collections. That depends how large your museum is and if different people are responsible for different collections.
Overview of the collection
Elevator Pitch: Imagine a very important person is visiting your collection. They know nothing about it. You have 30 seconds on the elevator to tell them the most
Describe your collection in three sentences. (Normal sentences, not scientific-paper-five-comma-sentences). Important are : Content of the collection, size, significance.
On your way to the storage there are a few polite questions. Now you have a bit more time to answer, but stay focussed: Give an overview, do not go into details of collection concepts or the donors biographie. That will come later.
Collection in context: Is your collection part of a larger museum collection? Is there any way to distinguish your collection from the
others? (separate storage, different inventory number, classification,..)
Significance of the collection: How important is your collection in comparison to the other collections in your museum/to similar
collections in other museums? What are the main differences?